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Energy Rhythm Over Time Management: A Sustainable Productivity Model

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How to design a weekly energy rhythm that supports consistent output without constant overload. Time blocks are useful, but energy blocks are more durable. Match high-focus work to peak energy windows. Use recovery intentionally to avoid performance decay. Time management helps you organise tasks. Energy management helps you sustain quality. If your work needs thinking, judgement, and communication, energy rhythm is the stronger foundation. The core idea Protect three kinds of blocks each week: Deep focus blocks. Communication blocks. Recovery blocks. Most professionals plan the first two and ignore the third. That is where quality drops. Build your weekly rhythm 1) Identify your peak window Track one week and identify when your best cognitive hours happen. Put your highest-value thinking work there. 2) Batch communication Group update calls, messages, and status reporting into fixed windows. This reduces context switching. 3) Schedule recovery before bur...
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AI Meeting Prep in 15 Minutes: A Practical Workflow for Leaders

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A repeatable AI-assisted prep routine that improves meeting quality and decision speed. Spend 15 focused minutes before key meetings. Use AI to structure context, risks, and decision options. Leave with a concise meeting brief and follow-up checklist. Many meetings fail before they start because preparation is reactive. This workflow uses AI as a thinking partner, not a replacement for judgement. The 15-minute structure Minute 1-5: Context capture Collect: Meeting goal. Current status. Key stakeholders. Known blockers. Minute 6-10: AI-assisted structuring Use a prompt to generate: Three likely discussion paths. Top risks and dependencies. Decision options with trade-offs. Sample prompt: Act as my meeting prep analyst. Context: [paste notes] Output: 1) Objective in one sentence 2) Top 3 decisions needed 3) Risks/dependencies 4) Recommended talking points 5) Follow-up actions by owner Keep it concise and practical. Minute 11-15: Human judgement pass Ref...
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The Weekly Review System I Use to Stay Focused in a Busy Role

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A 45-minute weekly review process to cut noise, reset priorities, and improve execution quality. Use one fixed weekly review slot. Audit commitments, outcomes, and risks. End with 3 priorities and one personal energy goal. When your week is full of meetings, messages, and moving priorities, focus does not happen by accident. This is the weekly review structure I use to reset direction and protect execution quality. Step 1: Close the previous week (10 minutes) Review: What I completed. What slipped. What created avoidable stress. Write three bullets only. Keep it sharp. Step 2: Rebuild priority clarity (15 minutes) Create three lists: Must deliver this week. Important but can move. Not this week. If everything is priority one, nothing is. Step 3: Stakeholder map and communication plan (10 minutes) For each major item, define: Who needs an update. What decision is needed. When I will send it. This removes last-minute escalation noise. Step 4: Risk ...
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About Me: Poovannan Rajendran

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I help insurance and technology professionals build practical productivity systems that improve delivery, focus, and leadership effectiveness. I work at the intersection of productivity, leadership, and insurance transformation. My approach is practical, systems-led, and tested in real delivery environments. This blog shares playbooks, lessons, and experiments. I am an account and transformation leader with 20+ years across technology and commercial insurance. Over the years I have worked across delivery, migration, data, cloud, and client leadership roles. Today my focus is simple: help professionals run their work and energy better. What I do I create practical productivity systems for professionals who lead complex work. That includes: Weekly and monthly planning rhythms. Better decision and communication workflows. AI-assisted execution for high-value tasks. Sustainable performance habits for long-term consistency. My background in brief Current: Account ...
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Start Here: Productivity Systems for Insurance and Technology Leaders

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A practical starting point for leaders who want better focus, stronger delivery rhythm, and calmer execution. This site shares practical productivity systems for senior professionals. Expect weekly playbooks, AI-assisted workflows, and personal reflections. Start with the 3-post path at the end of this page. If your week feels full but not always focused, you are in the right place. I am Poovannan Rajendran. I have spent two decades across delivery, transformation, client leadership, and insurance operations. I now focus on practical productivity systems that help professionals deliver consistently without burning out. This blog blends three things: Productivity systems that work in real organisations. AI-assisted workflows that save time without adding noise. Personal reflections from what I am testing in my own week. Who this is for Account managers, delivery leads, product owners, technical leaders, and professionals in insurance or adjacent industries wh...
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